Administration

Accounts Payable Clerk – Livermore, CA

Location - Livermore, CA

Job Summary

The Accounts Payable Clerk supports the Finance Department by processing cabling Invoices and operating expenses, maintaining all updates that are finance related for the PSA system, creating annual AP files and assisting with AR monthly close out of files.

Duties/Responsibilities: 

1. Process vendor credits.

2. Process Microsoft billing (match, voucher, post)

3. Enter weekly expenses (Employee, Phone allowance, office, Job, extra)

4. Create weekly proposal for check run.

5. Process WF payment weekly (Pull Activity report, paid, file PLA)

6. Match Invoices to WF Payment.

7. Add/update New Vendor Accounts

8. Request W-9 from new Vendors.

9. Confirm new Customer accounts have Supplier sites (Request Merge and update as needed)

10. Enter Expenses reports into SCM (Container Rentals, Tester Rentals, Insurance, Overages)

11. Follow up on AP Discrepancy

12. Created new Subcontractor contract Folders in SharePoint

13. Maintain Subcontractor Accounts and folders in SharePoint.

14. Process Subcontractor billing (voucher, post, Ledger Maintenance)

15. Release Subcontractor billing for payment.

16. Process Credit Card bill monthly. (AMEX/Chase)

17. Credit Card Leger Maintenance.

18. Process Auto Payments

19. Process month end reports.

20. Process Floored Inventory reports.

21. Confirm all APV/PIN have been Post.

22. Process RMA/Overage invoices from Vendors.

23. Respond to Vendor payment inquiries.

24. Print Customer Refund emails to be attached to checks.

25. New Hire Set ups (Supplier site, Account, Phone allowance, Employee Folder)

26. AP Filing.

27. Match and Mail weekly checks.

28. Process/Paid Voya.

29. Create New Vendor/Employee/subcontractor Folders.

30. Enter and send out WECA Payment.

31. Create annual labels for vendor files.

32. Backup operator for incoming phone calls.

33. Provide backup for all finance team members.

Job requirements

Skills/Qualifications: 

1. Proficient in the use of Microsoft Word and Excel. Ability to use Quick Books a plus.

2. Excellent communication skills – both verbal and written.

3. Professional telephone etiquette and customer service skills.

4. Strong problem solving skills.

5. Ability to establish and maintain positive working relationships with both internal and external customers.

6. Demonstrated ability to manage time and prioritize activities.

7. Excellent organizational skills.

8. Working knowledge of key accounting practices.

 

Education and Experience: 

• High school diploma

• Some college a plus

• 3 – 5 years experience in an accounting position

 

Additional information

Pre-employment background check required.

Position is onsite at corporate office.

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